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Reimbursement for Firefighting on Federal Property
The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.
Program Accomplishments
In fiscal year 2003, three claims were submitted. No claims were approved. Three claims were denied.
Uses and Use Restrictions
Reimbursement is provided only for direct costs and losses over and above normal operating costs.
Eligibility Requirements
Applicant Eligibility
Fire Departments, (volunteer and paid) of the States, District of Columbia, Commonwealths, Territories and Possessions of the United States, and Indian lands that the U.S.
holds technical legal title to, are eligible to apply.
Beneficiary Eligibility
Fire departments.
Credentials/Documentation
See 44 CFR 151 for requirements. This program is excluded from coverage under OMB Circular No. A-87.
Aplication and Award Process
Preapplication Coordination
None.
This program is excluded from coverage under 44 CFR Part 13 and E.O.
12372.
Application Procedures
See 44 CFR 151 for details. This program is excluded from coverage under OMB Circular No. A-110.
Award Procedures
None.
Deadlines
To be considered, a claim must be filed in writing with the Administrator, U.S. Fire Administration, within 90 days of the occurrence of the fire for which reimbursement is requested.
Authorization
Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. 2201 et seq.
Range of Approval/Disapproval Time
Approximately 90 days.
Appeals
30 days after receiving an initial notification of decision.
Renewals
None.
Assistance Considerations
Formula and Matching Requirements
None.
Length and Time Phasing of Assistance
None.
Post Assistance Requirements
Reports
None.
Audits
In accordance with the provisions of OMB Circular A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards (or receive property, or a combination of both, within the fiscal year) will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Records
Records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
Financial Information
Account Identification
70-0700-0-1-999.
Obigations
(Direct Payments); FY 07 est not available; FY 08 est not available; FY 09 est not available.
Range and Average of Financial Assistance
From a few dollars to $500,000 (no stated limit).
Regulations, Guidelines, and Literature
Section 11 of the Federal Fire Prevention and Control Act of 1974; Public Law 93-498; 44 CFR 151.11.
Information Contacts
Regional or Local Office
None.
Headquarters Office
Department of Homeland Security 245 Murray Lane - Bldg. #410, Washington, DC 20528.
Criteria for Selecting Proposals
Fire departments which fight fires on Federal property for which they are not otherwise reimbursed may be reimbursed under this program for direct losses and direct expenses over and above normal operating expenses. The amount of reimbursement is subject to availability of funds (see 44 CFR 151.12). All claims must be accompanied by sufficient supporting data to prove expenses and losses incurred in the amount claimed.
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