SNAP Partnership Grant

The purpose of the National Accuracy Clearinghouse (NAC) is to establish an interstate data exchange of program information for the purpose of eliminating or at a minimum reducing duplicate participation of clients in the Supplemental Nutrition Assistance Program (SNAP) and Disaster Supplemental Assistance
Program (D-SNAP).

Agency - Department of Agriculture

Established in 1862, the Department of Agriculture serves all Americans through anti-hunger efforts, stewardship of nearly 200 million acres of national forest and rangelands, and through product safety and conservation efforts. The USDA opens markets for American farmers and ranchers and provides food for needy people around the world.




Program Accomplishments

Fiscal Year 2015: In August 2015, FNS completed the National Accuracy Clearinghouse (NAC) pilot project in conjunction with OMB?s Partnership for Program Integrity and Innovation and a consortium of Alabama, Florida, Georgia, Louisiana and Mississippi. The pilot project tested a data clearinghouse that allowed States to conduct a real-time check of whether a SNAP applicant was receiving benefits in another pilot State. The NAC reduced duplicate participation in all five States. Not all cases of duplicate participation are determined to be fraud; however, all cases of duplicate participation can lead to an overpayment claim. Duplicate participation rates were low between pilot States. Not all States were able to obtain the same level of automation to support the system. The pilot demonstrated results in lowering instances of duplicate participation and in providing cost savings by preventing duplicate participation before it occurs. Fiscal Year 2016: No Current Data Available Fiscal Year 2017: No Current Data Available

Uses and Use Restrictions

The NAC will be used to (1) develop and implement a regional clearinghouse prototype in cooperation with a consortium of States and (2) fund evaluation activities to determine the efficacy of the solution and the savings from reduced improper payments across participating programs.

Funds were awarded to Mississippi, the lead State agency who will distribute the grant amongst the following States: Florida, Georgia, Louisiana, and Alabama.

States receiving the Partnership Funding to operate the NAC must establish an inter state database of program information to support Supplemental Nutrition Assistance Program (SNAP) and Disaster SNAP (D-SNAP) eligibility determinations by allowing States to determine whether an applicant is already receiving SNAP benefits in a different participating State.

100% of these funds are set aside for discretionary activities.

The total of the funding is $23,390,000.

OMB provided $890,000 in additional funds in September 2013.

Eligibility Requirements

Applicant Eligibility

Consortium of States will develop a national accuracy clearinghouse database.

This database should inform the development of a more timely, large-scale data matching mechanism.

Pilot operations began June 2, 2014.

The pilot is operational through May 2015.

Beneficiary Eligibility

State agencies administering the SNAP and D-SNAP programs.

Credentials/Documentation

No Credentials or documentation are required. This program is excluded from coverage under 2 CFR 200, Subpart E - Cost Principles.

Aplication and Award Process

Preapplication Coordination

A memorandum of agreement is necessary amongst the States who are receiving funds from the Partnership Fund award to test the NAC.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. .

Award Procedures

The State Consortium submitted a proposal to the OMB Partnership Fund for Program Integrity Innovation for a grant to develop a National Accuracy Clearinghouse for reducing improper payments. After OMB approved the proposal for funding, FNS selected the State Consortium to receive the grant award to pilot test the NAC.

Deadlines

Not Applicable.

Authorization

Consolidated Appropriation Act of 2010 Food & Nutrition Act of 2008, as Amended The Stafford Disaster Relief and Emergency Assistance Act of 1988, Public Law 111-117, 7 U.S.C 272.1 - 272.8.

Range of Approval/Disapproval Time

Not Applicable.

Appeals

Not Applicable.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Title 7, Chapter II, Part 272.1, Subpart (c)(1)(i). 272.8(a)(2). This program has no matching requirements. This program does not have MOE requirements.

Length and Time Phasing of Assistance

Funds should be expended within 26 months. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements

Reports

No program reports are required.

No cash reports are required.

FNS will require the State consortium pilot testing the NAC to submit quarterly reports on the status of project activities. FNS will submit an interim report to OMB within 18 months of receiving the transfer of funds from the Partnership Fund to pilot test the NAC.

The State consortium that is pilot testing the NAC will submit quarterly financial status reports.

Ongoing review of quarterly progress and financial reports to monitor the grantee?s project activities to ensure that the objectives, terms and conditions of the agreement are met; Periodic technical assistance to provide oversight on project activities including review of project plans and milestones; Monthly project status meetings with State agencies and representatives for the purposes of technical assistance, training, problem solving, and sharing successful ideas.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. To Be Determined

Records

State agencies must maintain records as necessary to support the use of the funding to pilot test the NAC in accordance with the Grant Agreement. Such records must be retained for a period of 3 years after the date of submission of the final report for the fiscal year to which the records pertain. In the event of an audit finding the records must be maintained until audit resolution is completed or as noted above.

Financial Information

Account Identification

12-3505-0-1-605.

Obigations

(Salaries) FY 15 $0; FY 16 est $0; and FY 17 est $0

Range and Average of Financial Assistance

The total amount of the award is $2,500,000, which was awarded March 2012, in which $2,000,000 will be used for development of interfaces for the six states and the database. $500,000 will be reserved to fund an evaluation.

Regulations, Guidelines, and Literature

7 CFR 272.1 (c)(1)(i) and 272.8(a)(2)

Information Contacts

Regional or Local Office

None.

Headquarters Office

Jane C. Duffield 3101 Park Center Drive Room 818, Alexandria, Virginia 22302 Email: Jane.Duffield@fns.usda.gov Phone: 7036054385

Criteria for Selecting Proposals

Not Applicable.



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