Senior Community Service Employment Program

The purpose of the Senior Community Service Employment Program (SCSEP) is to foster economic self-sufficiency, provide career skills training, and promote useful part-time employment through community service assignments.

SCSEP is a job-skills training program that helps unemployed, low-income
seniors (ages 55 and over) re-enter the workforce.

Participants gain work experience at host agencies on a part-time basis.

Agency - Department of Labor

The Department of Labor fosters and promotes the welfare of job seekers, wage earners and retirees by improving their working conditions, advancing their opportunities, protecting their retirement and health benefits and generally protecting worker rights and monitoring national economic measures.

Office - See Regional Agency Offices.

Region 1, Suzanne Pouliot, Telephone: (617) 788-0180; Region 2, Chantal Watler, Telephone: (215) 861-5224; Region 3, Arthur Brooks, Telephone: (404) 302-5350; Region 4, Kajuana Donahue, Telephone: (972) 850-4613; Region 5, Gary Lewis, Telephone: (312) 596-5522; Region 6, John Jacobs, Telephone: (415) 625-7940.



Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Aging, Ohio Department Of $ 3,464,495   2019-07-012020-06-30
Arizona Department Of Economic Security $ 1,055,538   2019-07-012020-06-30
Cnmi Department Of Community And Cultural Affairs (dcca) $ 299,130   2019-07-012020-06-30
Human Services, Utah Department Of $ 531,007   2019-07-012020-06-30
Human Services, Georgia Department Of $ 1,761,389   2019-07-012020-06-30
Maryland Department Of Labor, Licensing And Regulation $ 1,094,392   2019-07-012020-06-30
Government Of Guam- Department Of Administration $ 897,385   2019-07-012020-06-30
Elder Affairs, Massachusetts Executive Office Of $ 1,729,010   2019-07-012020-06-30
Texas Workforce Commission $ 4,403,471   2019-07-012020-06-30
Business And Economic Affairs, New Hampshire Department Of $ 422,407   2019-06-012020-06-30



Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Organizations that receive grants use the funds to create and pay for part-time community service training positions for unemployed persons age 55 and above whose income is at or below 125 percent of the poverty level.

The individuals who are enrolled may be trained in work assignments at local 501(c)(3) non-profit or government agencies.

A portion of the funds may be used to provide participants with classroom training and supportive services.

Participants may not train in projects involving political activities, sectarian activities, nor may participants displace any employed worker or perform work which impairs existing contracts for service.

Each local project is required to coordinate its activities with local Workforce Investment Act projects and One-Stop Career Centers and the State Office of the Aging.

The amount of Federal funds expended for enrollee wages and fringe benefits shall be no less than 75 percent of the grant (20 CFR Section 641.873) except in those instances in which a grantee has requested, and DOL has approved such request, to use not less than 65 percent of the grant funds to pay for participant wage and fringe benefits so as to use up to an additional 10 percent of grant funds for participant training and supportive services (42 USC 3056(c)(6)(C)(i)). The amount of Federal funds expended for the costs of administration during the program year shall be no more than 13.5 percent of the grant (20 CFR Section 641.867(a)).

A waiver of this requirement to increase administrative expenditures to 15 percent may be granted by the Secretary of Labor (20 CFR Section 641.867(b)). Grantees are required to negotiate share in infrastructure cost with required local partners in accordance with the Workforce Innovation and Opportunity Act (Final Rule 20 CFR 679.370(k).

The Secretary of Labor may reserve up to 1.5 percent of annual appropriation for pilots, demonstration, and evaluation activities and related technical assistance.

Eligibility Requirements

Applicant Eligibility

The following types of organizations are eligible to receive grants: (1) states and U.S.

territories; (2) national public and private non-profit institutions/organizations, other than political parties but including faith-based and community organizations; and (3) tribal organizations. Unless otherwise stipulated, recipients are subject to Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule on December 26, 2013 and found at 2 CFR Part 200 along with the OMB approved exceptions for DOL at 2 CFR Part 2900 published on December 19, 2014 in the Federal Register.

Beneficiary Eligibility

Persons 55 years or older whose family is low-income (income does not exceed the low-income standards defined in 20 CFR Section 641.507) are eligible for enrollment (20 CFR Section 641.500). Low-income means an income of the family which, during the preceding 6 months on an annualized basis or the actual income during the preceding 12 months (whichever method is more favorable to the individual) is not more than 125 percent of the poverty levels established and periodically updated by the U.S. Department of Health and Human Services (42 USC 3056(a)(1)). The poverty guidelines are issued each year in the Federal Register and the Department of Health and Human Services maintains the poverty guidelines at http://www.aspe.hhs.gov/poverty/index.shtml. Enrollee eligibility is redetermined on an annual basis (20 CFR Section 641.505).

Credentials/Documentation

Applicants must meet the eligibility test under Section 514(c) and the responsibility test under Section 514(d) of the Older Americans Act. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. National nonprofit organizations are required under Section 502(d) of the Older Americans Act to submit an application to the state agency, in addition to the Department of Labor. The Office of Workforce Investment in the Employment and Training Administration will provide information concerning proper application, format, and content and furnish standard application forms. Governors may comment on SCSEP grant proposals prior to award and may make recommendations to the Secretary of Labor to improve the distribution of SCSEP services.

Award Procedures

Awards are made directly to eligible applicants by the Employment and Training Administration of the Department of Labor.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Older Americans Act of 2016 Unless otherwise stipulated, recipients are subject to Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule on December 26, 2013 and found at 2 CFR Part 200 along with the OMB approved exceptions for DOL at 2 CFR Part 2900 published on December 19, 2014 in the Federal Register. , Title V, Public Law 114-144, 120 Stat. 2522, 42 U.S.C 3001; Older Americans Act of 1965.

Range of Approval/Disapproval Time

From 30 to 60 days. The approval range for formula grants is approximately 30 to 60 days.

Appeals

From 1 to 15 days. Appeals may be filed according to the regulations at 20 CFR 641.900.

Renewals

Grantees must meet the eligibility and responsibility test each year in order to be funded. In addition, grantees must meet negotiated performance measures described in Section 513(b) of OAA-2016, in administrative guidance, and in the Final Rule on SCSEP Performance Accountability published September 1, 2010.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Title Older Americans Act 2016 Amendments, Chapter 20 CFR 641.100 of the 2010 Final Rule, Public Law P.L. 114-144. Matching Requirements: The grantee must contribute matching, in cash or in-kind, of not less than 10 percent of the total cost of the project, except that the Federal Government may pay all costs of any project that is a. an emergency or disaster project; or b. a project located in an economically depressed area as determined by the Secretary of Labor in consultation with the Secretary of Commerce and the Director of the Office of Community Services of the Department of Health and Human Services; c. a project which is exempt by law (42 USC 3056(c)). This program has MOE requirements, see funding agency for further details.

Length and Time Phasing of Assistance

Funding is provided annually. The program year runs from July 1 to June 30. The Secretary has the authority to extend the period of performance under specified conditions. Method of awarding/releasing assistance: by letter of credit.

Post Assistance Requirements

Reports

The Annual Equitable Distribution Report and the Four Year Strategic State Plan (for state grantees only), to be reviewed and updated no less frequently than every two years.

Quarterly Financial Status Report (ETA 9130).

The Quarterly Progress Report (QPR).

QPRs are generated by the SCSEP Performance and Results QPR (SPARQ) system located within the Department of Labor based on participant data entered by grantees into the SPARQ on-line system.

Quarterly Financial Status Report (ETA 9130).

Unless otherwise stipulated, permitted applicant organizational costs will be determined in accordance with the Uniform Guidance and DOL Exceptions.

All SCSEP grantees are required to enter data in the SCSEP Performance and Results QPR (SPARQ) online system to generate the Quarterly Progress Reports (QPRs).

Federal Project Officers conduct quarterly desk reviews and on-site reviews as needed.

Performance is evaluated annually.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

Normally to be retained by the grant or contract recipient for a three-year period following the completion of the grant or contract. Grantees are required to submit participant data via high-speed Internet access to a DOL-sponsored data collection system (SPARQ).

Financial Information

Account Identification

16-0175-0-1-504.

Obigations

(Formula Grants) FY 16 $95,000,000; FY 17 est $87,000,000; and FY 18 est $0 - State Programs. (Formula Grants) FY 16 $222,000,000; FY 17 est $480,000,000; and FY 18 est $5,000,000 - National Programs.

Range and Average of Financial Assistance

For Program Year 2013, grants ranged from $318,604 to $82.8M. For Program Year 2014, grants ranged from $324,965 to $84.2M.

Regulations, Guidelines, and Literature

20 CFR 641; Training and Employment Guidance Letters, Training and Employment Notices, previously issued Older Worker Bulletins that are still in effect and other SCSEP directives.

Information Contacts

Regional or Local Office

See Regional Agency Offices. Region 1, Suzanne Pouliot, Telephone: (617) 788-0180; Region 2, Chantal Watler, Telephone: (215) 861-5224; Region 3, Arthur Brooks, Telephone: (404) 302-5350; Region 4, Kajuana Donahue, Telephone: (972) 850-4613; Region 5, Gary Lewis, Telephone: (312) 596-5522; Region 6, John Jacobs, Telephone: (415) 625-7940.

Headquarters Office

LaMia Chapman 200 Constitution Ave., NW Rm. C-4510 , Washington, District of Columbia 20210 Email: Chapman.Lamia@dol.gov Phone: 202-693-3356 Fax: 202-693-3015

Criteria for Selecting Proposals

The Department annually renews grant agreements. The Department will have an open competition every four to five years to select national grantees. National grants were competed in 2006, 2012, 2016 and the next competition opportunity, as specified in the authorizing legislation, will be no sooner than 2020. When such a competition occurs, a notice will be published in the Federal Register.



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