Interagency Hazardous Materials Public Sector Training and Planning Grants

Hazardous Materials Emergency Preparedness Grant (HMEP):To increase State, local, territorial and Native American tribal effectiveness to safely and efficiently handle hazardous materials accidents and incidents; enhance implementation of the Emergency Planning and Community Right-to-Know Act of 1986

credit: Wikimedia Commons
(EPCRA); and encourage a comprehensive approach to emergency planning and training by incorporating response to transportation standards.



Hazardous Materials Instructor Training Grant (HMIT): To ?train the trainer? ? that is, to train hazmat instructors who will then train hazmat employees in the proper handling of hazardous materials.



Supplemental Public Sector Training Grants (SPST): to increase the number of hazardous materials training instructors, thereby increasing the number of training instructors available to conduct hazardous materials responder training programs for individuals with statutory responsibility to respond to hazardous materials accidents and incidents.



Assistance for Local Emergency Response Training Grant (ALERT): to increase the number of emergency responders trained to respond to incidents or accidents involving the transportation of crude oil, ethanol and other flammable liquids by rail.



Hazardous Materials Community Safety Grants (HMCS): to conduct national outreach and training programs to assist communities in preparing for and responding to accidents and incidents involving the transportation of hazardous materials, including Class 3 flammable liquids by rail; and train State and local personnel responsible for enforcing the safe transportation of hazardous materials, including Class 3 flammable liquids.
Examples of Funded Projects

Fiscal Year 2016: ? Developing, improving, and implementing emergency plans required under the Emergency Planning and Community Right-to-Know Act of 1986 ? Workshops, drills, and exercises associated with hazmat emergency plans Risk assessments to enhance plans ? Example of Allowable Training Courses: o Hazmat Awareness, Operations, Technician, Specialist, and Refresher o Hazmat Incident Commander Hazmat Officer/Safety Officer Industrial Fire Fighting- (rail yards, fuel transfer facilities, and ports) ? Training airline hazmat workers in the proper handling and transporting of hazardous material within the airline industry ? Training hazmat employees to reduce the number of dangerous incidents and ?near misses? occurring when hazardous materials are used, packaged, warehoused or transported ? Training fire instructors to conduct hazardous materials response training programs.

Fiscal Year 2017: No Current Data Available Fiscal Year 2018: No Current Data Available


Agency - Department of Transportation

The Department of Transportation's mission is to ensure fast, safe, efficient, accessible and convenient transportation that meets vital national interests and enhances the quality of life of the American people, today and into the future.


Relevant Nonprofit Program Categories





Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Emergency Management Agency, Pennsylvania $ 830,141   2016-09-302019-09-30
Emergency Management Agency, Illinois $ 685,903   2016-09-302019-09-30
Short Line Safety Institute $ 1,002,313   2018-09-302019-09-30
International Association Of Firefighters $ 934,000   2018-09-302019-09-30
Ohio, State Of $ 752,707   2016-09-302019-09-30
Florida, State Of $ 684,447   2016-09-302019-09-30
Cnmi Division Of Environmenta L Quality-$ 73,495   2016-09-302019-09-30
Office Of Emergency Services $ 1,016,425   2016-09-302019-09-30
Public Safety, Texas Department Of $ 1,594,000   2016-09-302019-09-30
Sustainable Workplace Alliance Inc, The $ 843,440   2018-09-302019-09-30



Program Accomplishments

Fiscal Year 2016: Grant funds: ? Trained more than 96,000 emergency responders to the NFPA ?472 standard ? Developed over 115 additional emergency plans ? Updated over 1,200 emergency response plans ? Performed over 900 emergency response exercises ? Completed more than 100 Commodity Flow Studies Published the 2016 Guidelines for Public Sector Hazardous Materials Response, Planning and Prevention/Mitigation Training (Guidelines) which constitutes one component of the overall program to provide assistance and support to state, tribal, territory and local hazardous materials training initiatives; completed through an interagency agreement with the Federal Emergency Management Agency. Developed a new training module, the Transportation Rail Incident Preparedness and Response (TRIPR), for Flammable Liquid Unit Trains and developed resource materials to provide critical information on best practices related to rail incidents involving hazard class 3 flammable liquids, such as crude oil and ethanol. Fiscal Year 2017: Not available. Fiscal Year 2018: No Current Data Available

Uses and Use Restrictions

The five grant programs will be used to increase the emphasis on transportation in ongoing efforts and to improve the capability of communities to plan for and respond to the full range of potential risks posed by accidents and incidents involving hazardous materials.

HMEP grants have two principal uses.

First, to assist States, Territories and Native American Tribes in developing, improving and implementing emergency response plans under EPCRA; including the determination of flow patterns of hazardous materials within a State, between States and Native American lands; determining the need for regional hazardous materials response teams.

Second, to stimulate support for training of public sector employees to respond to accidents and incidents involving hazardous materials.

HMIT grants will be used to ensure that hazmat employees receive an initial and continuing understanding of the risks involved in transporting hazardous materials, the relevant requirements that have to be met, and the need for performing their duties in a way that will ensure their safety and the safety of others.

SPST grants will be used to train instructors to conduct hazardous materials response training programs, to purchase training equipment used exclusively to train instructors to conduct training programs and to disseminate information and materials necessary for the conduct of training programs.

ALERT grants will provide hazardous materials direct or web-based training for volunteer or remote emergency responders, with a focus on response activities for the transportation of crude oil, ethanol and other flammable liquids by rail.

HMCS grants will provide national outreach and training programs to assist communities in preparing for and responding to accidents and incidents involving the transportation of hazardous materials, including Class 3 flammable liquids by rail; and train State and local personnel responsible for enforcing the safe transportation of hazardous materials, including Class 3 flammable liquids.

Emergency Preparedness grants are intended to support the direct costs of planning and training activities, in accordance with an approved budget, plus indirect costs at a pre-established rate.

Both the award and use of funds are subject to applicable provisions of basic statutory authorities, appropriations acts, pertinent regulations, and operating policies of the Pipeline and Hazardous Materials Safety Administration (PHMSA).

Eligibility Requirements

Applicant Eligibility

States, U.

S.

Territories and Federally recognized Native American Tribes may apply for either or both planning and training grants.

The Governor or Tribal official of each eligible applicant has been asked to designate an agency responsible for managing the program.

DOT will work with the designated organization.

Beneficiary Eligibility

HMEP: 14 - State, 15 - Local, 22 - Federally Recognized Indian Tribal Governments, 23 - U.S. Territories, 43 - Student/Trainee HMIT: 20 - Public nonprofit institution/organization, 36 - Private nonprofit institution/organization SPST: 20 - Public nonprofit institution/organization, 36 - Private nonprofit institution/organization ALERT: 20- Public nonprofit institution/organization, 36 - Private nonprofit institution/organization HMCS: 20- Public nonprofit institution/organization, 36 - Private nonprofit institution/organization All segments of the U.S. including Territories and Native American tribal populations that are involved with management of or possible exposure to hazardous materials benefit. Specifically Federal, State, and local authorities are assisted through the HMEP grant program with their responsibilities. Students and trainees in emergency response and local emergency planning activities are program beneficiaries since grant funds will be used to benefit local programs.

Credentials/Documentation

Appropriate legal official must approve legality of agency/organization application and agreement. Costs will be determined in accordance with 2 CFR 200, Subpart E. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

The HMEP/HMIT/SPST/ALERT/HMCS programs are eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact his or her, State, Territory or Native American Tribe for more information on the process required to follow in applying for assistance.

Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. See 2 CFR 200 at: http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl Applicants are to complete and submit an application through www.grants.gov. All applications will be reviewed in accordance with the program?s regulations, agency procedures, and the annual funding opportunity announcement requirements.

Award Procedures

Grant awards will be signed by the PHMSA Associate Administrator for Hazardous Materials Safety.

Deadlines

Not Applicable.

Authorization

Hazardous Materials Transportation Uniform Safety Act of 1990; Revision of Title 49, U.S.C., Annotated, Transportation; Hazardous Materials Transportation Authorization Act of 1994; Consolidated and Further Continuing Appropriations Act of 2015 (P.L. 113-235) , Public Law 103-272 & 311, 49 U.S.C U.S.C. 5101.

Range of Approval/Disapproval Time

From 60 to 180 days.

Appeals

Not Applicable.

Renewals

Other - Not Specified.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. Matching Requirements: Percent: 20%. HMEP grant only. This program does not have MOE requirements.

Length and Time Phasing of Assistance

The length of project periods may extend from time of initial award for 12 months, through the end of the following fiscal year; however phased accomplishments or budget periods will limit the time frame for the funds awarded. Payments will generally be reimbursable, paid based on submission of a Request For Advance or Reimbursement Form 270. See the following for information on how assistance is awarded/released: Reimbursed periodically after submission of incurred costs by grantee.

Post Assistance Requirements

Reports

Program reports are not applicable.

Cash reports are not applicable.

Progress reports are not applicable.

SF-425 and SF-270.

Final report accountability questions required.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In accordance with the provisions of 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements, Subpart F, Audit Requirements (Revised, December 26, 2013) nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Subpart F. Annual audit or Management Report. See 2 CFR 200 at: http://www.ecfr.gov/cgi-bin/text-idxtpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl

Records

Records of technical and financial accomplishments must be maintained for 3 years after submission of an acceptable final Financial Status Report, or until any audit issues are resolved.

Financial Information

Account Identification

69-5282-0-2-407.

Obigations

(Project Grants (Discretionary)) FY 16 $24,460,000; FY 17 est $25,386,104; and FY 18 est $26,431,000

Range and Average of Financial Assistance

HMEP grant award ranges are $24,000 - $1,500,0005. State and Territory HMEP awards are allocated based on a formula that accounts for risk and population. HMIT grant award ranges are $250,000-$1,000,000. SPST grant award ranges are $100,000-$3,500,000. ALERT grant award ranges are estimated to be between $500,000-$2,500,00. HMCS grant award ranges are estimated to between $200,000-$1,000,000.

Regulations, Guidelines, and Literature

2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements. 49 Code of Federal Regulations, Part 110, Hazardous Materials Public Sector Training and Planning Grants; A grant application kit is available from DOT that includes all guidance, regulatory and administrative requirements.

Information Contacts

Regional or Local Office

None.

Headquarters Office

Aaron Mitchell 1200 New Jersey Avenue, S.E, Washington, District of Columbia 20590 Email: Aaron.Mitchell@dot.gov Phone: (202) 366-0579 Fax: (202) 366-3753

Criteria for Selecting Proposals

HMEP: Not applicable for grants to States and Territories. Grants made to Native American Tribes will be in accordance with the following selection criteria: (1) Potential Benefit; (2) Priority Need; (3) Number of Public Sector Employees Trained ; (4) Long Term Benefit to Tribe; (5) Past Performance. HMIT: Grants made to nonprofit hazmat employee organizations will be in accordance with the following selection criteria: demonstrates quantified need for training (15%); (2) Degree to which the proposed training program meets the identified training needs (15%); (3) Number of instructors to be trained (15%); (4) Projected number of hazmat employees each instructor is expected to train (10%); (5) Projected impact of the training in reducing risk and enhancing hazmat transportation safety (15%); (6) Organization?s prior experience in providing hazmat instructor and employee training and the facilities/mechanisms in place to conduct the training (10%); (7) Efficiency and cost associated with conducting the training (10%); (8) Ability to account for program expenditures and program outcomes (10%). SPST: Grants made to national nonprofit fire service organizations will be in accordance with the following selection criteria: How applicants intend to accomplish training for instructors of individuals with statutory responsibility to respond to accidents and incidents involving hazardous materials supporting diverse States and Native American Tribes curriculum (20%); the applicant?s analysis of the regions or locations in which fire departments or other organizations providing emergency response to hazardous materials transportation accidents and incidents are in need of hazardous materials training and the applicant?s method of identifying these needs (20%); the applicant?s prioritization of training needs and the applicant?s explanation of the means for identifying additional specific future training needs (20%); the applicant?s prioritization of specific program tasks to be performed and the cost of each task. Since PHMSA expects that the number of applications will exceed the amount of funding, the prioritization is critical (20%); the applicant?s statement of work for the upcoming budget period that describes and set priorities for the activities and tasks to be conducted, the costs associated with each activity, the number and types of deliverables and products to be completed, and a schedule for implementation (20%). ALERT: PHMSA will review applications based upon merit, including the clarity of the project narrative and reasonableness of cost as described in the budget narrative. PHMSA reserves the right to make adjustments that are beneficial to the goals of the FY15 ALERT Grant program. A review panel of Federal agency representatives will evaluate the grant applications. Each grant application will be evaluated in accordance with the criteria listed below. Special emphasis will be placed on reviewing whether or not the application has a coherent project narrative that follows the outline of this funding announcement, and whether or not the costs described in the budget narrative appear to be necessary, reasonable, allowable and allocable. Applications will be evaluated as exceptional, acceptable, or unacceptable. HMCS: PHMSA will review applications based upon merit, including the clarity of the project narrative and reasonableness of cost as described in the budget narrative. PHMSA reserves the right to make adjustments that are beneficial to the goals of the current FY HMCS Grant program. A review panel of Federal agency representatives will evaluate the grant applications. Each grant application will be evaluated in accordance with the criteria listed below. Special emphasis will be placed on reviewing whether or not the application has a coherent project narrative that follows the outline of this funding announcement, and whether or not the costs described in the budget narrative appear to be necessary, reasonable, allowable and allocable. Applications will be evaluated as exceptional, acceptable, or unacceptable.



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