Donation of Federal Surplus Personal Property

To donate Federal personal property no longer required for Federal use to eligible nonfederal entities in order to maximize the use of Federal property.



Agency - General Services Administration

Office - See Regional Agency Offices.

Initial contacts (except Service Educational Activities) should be at regional or local level.

See Appendix IV of the Catalog for addresses of GSA Federal Acquisition Service Regional Property Division serving the geographical area of interest.

Individual units of Service Educational Activities national organizations such as Boy Scout or Girl Scout troops, Boys and Girls Clubs, etc., should contact their regional or national headquarters; Service Educational Activity Schools should contact their sponsoring military service.



Program Accomplishments

Fiscal Year 2016: 31,059 line items of property with an original acquisition cost of $462,025,134 million were donated. Fiscal Year 2017: through July: 27,558 line items of property with an original acquisition cost of $438,984,919 million were donated. Fiscal Year 2018: No Current Data Available.

Uses and Use Restrictions

Surplus items are used by State and local public agencies for carrying out or promoting one or more public purposes, such as conservation, parks and recreation, education, public health, public safety, economic development and programs for older individuals; by certain nonprofit, tax-exempt activities for public health or educational purposes, including research for such purposes, and for use in programs for older individuals; and by public airports for airport development, operation or maintenance; or by eligible veterans organizations for purposes of providing services to veterans.

Federal restrictions require that, at a minimum, all surplus property be placed into use by the donee within 1 year of acquisition and be used at least for 1 year thereafter.

Other restrictions, terms and conditions are imposed by GSA and the agencies determining eligibility (shown under Applicant Eligibility, section below) for items with original acquisition value above $5,000 and for certain commodities, such as vehicles and aircraft.

There are restrictions on use during the period of conditional title.

Recipients only acquire full, unrestricted title after an established period of time, 12 months, 18 months, 60 months, or in perpetuity, depending on the individual property.

There are restrictions on use during the period of conditional title.

Recipients only acquire full, unrestricted title after an established period of time, 12 months, 18 months, 60 months, or in perpetuity, depending on the individual property.

Eligibility Requirements

Applicant Eligibility

(a)Applicants other than public airports need to have eligibility determined by their local State Agency for Surplus Property (SASP), established in each state, territory, and the District of Columbia.

Public airports need to contact their local Federal Aviation Administration regional office.

(b)State participation via the SASP is based upon the acceptance by the General Services Administration (GSA) of a State plan of operation as being in conformance with 40 U.S.C.

549.

This State plan must establish a State agency which is responsible for the distribution of Federal surplus personal property to eligible recipients within the State on a fair and equitable basis.

Eligible donee categories for the distribution of property through the State Agencies for Surplus Property are defined as: (1) Public agencies which include any (i) State or department, agency, or instrumentality thereof; (ii) political subdivision of the State, including any unit of local government or economic development district, or any department, agency or instrumentality thereof; (iii) instrumentality created by compact or other agreement between State or political subdivisions; (iv) multijurisdictional sub-State district established by or pursuant to State law; and (v) Indian tribe, band, group, pueblo, or community located on a State reservation.

Eligibility for public agencies is determined by the State Agency for Surplus Property.

(2) Nonprofit, tax-exempt activities such as schools, colleges, universities, libraries, historic light stations, schools for the mentally challenged or physically challenged, educational radio or TV stations, child care centers, museums, medical institutions, hospitals, clinics, health centers, drug abuse treatment centers, providers of assistance to the homeless, providers of assistance to the impoverished and programs for older individuals.

(3) Service educational activities as determined by the Deputy Under Secretary of Defense (L/SCI).

(4) Public airports.

Eligibility is determined by the Federal Aviation Administration.

(5) Veterans organizations recognized by the Secretary of Veterans Affairs under section 5902 of title38.

Beneficiary Eligibility

Eligibility is determined by the SASP.

Credentials/Documentation

Contact appropriate State or Federal agency shown under Applicant Eligibility section of this program. OMB Circular No. A-87 applies to this program. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

For information on how to participate in the Federal Surplus Personal Property Donation Program, contact the State Agency for Surplus Property (SASP) in your state or territory.

Contact information for each SASP can be found at: www.gsa.gov/sasp.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

This program is excluded from coverage under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Contact appropriate agency shown under Preapplication Coordination section of this program.

Award Procedures

Upon determination of eligibility, applicant maintains contact with the appropriate agency shown under Preapplication Coordination section of this program.

Deadlines

Not Applicable.

Authorization

40 U.S.C. 549; 42 U.S.C. 3020d.

Range of Approval/Disapproval Time

Not Applicable.

Appeals

Applicants participating through State Agencies for Surplus Property may appeal a determination of ineligibility through the State Agency for Surplus Property for review by GSA.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program. Matching requirements are not applicable to this program. MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Not applicable. See the following for information on how assistance is awarded/released: Not applicable.

Post Assistance Requirements

Reports

Not Applicable.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In accordance with 2 CFR Part 200, subpart F, a nonfederal entity that expends $750,000 or more during the nonfederal entity's fiscal year in Federal awards must have a single or program-specific audit conducted for that year in accordance with the provisions of that part. A nonfederal entity that expends less than $750,000 during the nonfederal entity's fiscal year in Federal awards is exempt from Federal audit requirements for that year, except as noted in 200.503.

Records

Prescribed by agencies shown under Applicant Eligibility section of this program.

Financial Information

Account Identification

47-0110-0-1-804.

Obigations

(Salaries) FY 16 $7,217,701; FY 17 est $6,967,143; and FY 18 Estimate Not Available - Utilization & Donation Program Obligations: Personnel Compensation/benefits. These figures are for the Utilization & Donation (U&D) Program. The Donation Program is not funded separately from U&D.

Range and Average of Financial Assistance

No Data Available.

Regulations, Guidelines, and Literature

41 CFR 102-37, 'Donation of Surplus Personal Property,' can be found at http://www.gsa.gov/portal/ext/public/site/FMR/file/FMRTOC102-_37.html/category/21858/#wp436256. Pamphlet, 'The Federal Surplus Personal Property Donation Program,' is available from the General Services Administration at http://www.gsa.gov/portal/mediaId/144703/fileName/16-00098_PersPropDonat_Bro_final508.action.

Information Contacts

Regional or Local Office

See Regional Agency Offices. Initial contacts (except Service Educational Activities) should be at regional or local level. See Appendix IV of the Catalog for addresses of GSA Federal Acquisition Service Regional Property Division serving the geographical area of interest. Individual units of Service Educational Activities national organizations such as Boy Scout or Girl Scout troops, Boys and Girls Clubs, etc., should contact their regional or national headquarters; Service Educational Activity Schools should contact their sponsoring military service.

Headquarters Office

Sunny Kwa 1800 F Street, N.W., Washington, District of Columbia 20405 Email: sunny.kwa@gsa.gov Phone: 202-501-1700

Criteria for Selecting Proposals

Not Applicable.



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