Refugee and Entrant Assistance Voluntary Agency Programs

The Matching Grant Program assists refugees in becoming self-supporting and independent members of American society by providing grant funds to private nonprofit organizations to support case management, transitional assistance, and social services for new arrivals.



Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.




Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Immigration & Refugee Services Of America $ 12,623,600   2007-01-012007-12-31
United States Catholic Conference $ 16,981,800   2007-01-012007-12-31
World Relief $ 3,799,400   2007-01-012007-12-31
Domestic And Foreign Missionary Society Of The Protestant Episcopal Church In The Usa $ 3,350,600   2007-01-012007-12-31
International Rescue Committee, Inc. $ 7,513,000   2007-01-012007-12-31
Hias, Inc. $ 1,755,600   2007-01-012007-12-31
Church World Service, Inc. $ 4,411,000   2007-01-012007-12-31
Lutheran Immigration And Refugee Service Inc $ 8,245,600   2007-01-012007-12-31
Ethiopian Community Development Council, Inc $ 1,317,800   2007-01-012007-12-31
World Relief-$ 74,000   2004-05-012006-12-31



Program Accomplishments

Fiscal Year 2016: In FY 2016, 84% of the 34,686 clients enrolled were economically self-sufficient at the end of the 180 day program period. Total program cost of $114.45 million includes $76.3 million federal and $38.15 million match from nine participating voluntary agency grantees. These grantees are providing Matching Grant Program services at 226 locations in 42 states. The program served 34,686 individuals with FY 2016 funding. Fiscal Year 2017: In FY 2017, 31,000 individuals are expected to receive services through this program. Fiscal Year 2018: In FY 2018, the nine voluntary agency grantees are expected to receive grants through this program and serve 22,000 individuals.

Uses and Use Restrictions

Federal funds of up to $2,200 per refugee (with an expected increase to $2,500 per refugee in FY 2018) are provided on a matching basis of $2 of Federal funds matched by $1 of private funds and in-kind contributions.

Required services include case management, employment services, housing and utilities, food, transportation, cash allowance, health and medical, English language training, social adjustment, and other support services for four to six months.

Eligibility Requirements

Applicant Eligibility

Grant awards are limited to private nonprofit organizations that have a Reception and Placement Cooperative Agreement with the Department of State or Department of Homeland Security.

Beneficiary Eligibility

Enrollment must occur within 31 days of the individual?s date of eligibility. The date of eligibility for Matching Grant Services is counted from the date of arrival into the country for refugees and Amerasians; the date a Cuban/Haitian becomes an entrant; the date of the final grant of asylum for asylees; the date of the certification or eligibility letter for Victims of Severe Forms of Trafficking; and the date an SIV arrives in the U.S. or the date of adjustment of status if applying for Special Immigrant Status within the U.S. At least one member of the case unit must be deemed 'employable' for the case to be enrolled in the Matching Grant Program, and all other members must be otherwise Program eligible.

Credentials/Documentation

Newly arriving refugees, certain Amerasians, Cuban or Haitian Entrants, asylees, and Iraqi or Afghan Special Immigrants, as evidenced in the documentation from the United States Citizenship and Immigration Services (USCIS) and victims of severe forms of trafficking with certification documents issued by HHS. This program is excluded from coverage under 2 CFR 200, Subpart E - Cost Principles.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program.

Award Procedures

Eligible grantees are invited to submit a yearly project plan to HHS. This document includes a program proposal and budget. Grant amounts are formula based dependent on the number of clients each grantee is likely to resettle, consideration of past performance and availability of funds. The Director of the Office of Refugee Resettlement makes final funding decisions and grant awards are issued.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Refugee Act of 1980, Section 412, Public Law 96-212, 94 Stat. 111, 8 U.S.C 1522, as amended by Consolidated Appropriations Act 2008, Public Law 110-161, as amended by as amended by Refugee Assistance Extension Act of 1986, Public Law 99-605, 100 Stat. 349; Defense Authorization Act of 2008, Public Law 110-181; Victims of Trafficking and Violence Protection Act of 2000 , Public Law 106-386; FY 2009 Omnibus Appropriations Bill , Public Law 111-08.

Range of Approval/Disapproval Time

Deadlines are established in the invitation to submit a project plan.

Appeals

Not Applicable.

Renewals

The yearly grant is contingent on funds availability, grantee performance, and the best interest of the government.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. Matching Requirements: **Actual Percentage is 33.33% (one-third of total program cost). Grants are awarded on a basis of $2 in Federal funds for each $1 of private funds up to a maximum of $2,200 per refugee (with an expected increase to $2,500 in FY 2018). The nonfederal share may be through in-kind donations or cash. This program has MOE requirements, see funding agency for further details.

Length and Time Phasing of Assistance

Funds are awarded on a yearly basis.. Method of awarding/releasing assistance: quarterly.

Post Assistance Requirements

Reports

Through FY 2017 program progress reports and Federal Financial Reports are required semi-annually.

An interim final financial status report is due 90 days after the program period has ended; and a final financial status report is due 210 days after the project period.

Beginning in FY 2018, program progress reports are required and semi-annually and Federal Financial Reports are required quarterly.

Cash reports are not applicable.

Semi-annual and annual progress reports are required.

SF-425 Federal Financial Reports are required quarterly.

Performance monitoring activities include on site and desk monitoring of projects.

During on site monitoring visits to local service providers, the team selects a representative caseload for review and evaluates eligibility for the program, self-sufficiency plan, case notes, employment outcomes, client services rendered, and documentation related to the required program match.

The team also conducts interviews with staff to assess their knowledge of the program requirements.

The team will also interview selected clients and visit local employers of refugee clients to assess local agency-employer-client relations.

Also, Matching Grant Program guidelines include the requirement that national grantees must monitor their affiliates and report back to ORR as part of their semi-annual reporting requirements.

Cash reports are not applicable.

Semi-annual and annual progress reports are required.

SF-425 Federal Financial Reports are required semi-annually.

Performance monitoring activities include on site and desk monitoring of projects.

During on site monitoring visits to local service providers, the team selects a representative caseload for review and evaluates eligibility for the program, self-sufficiency plan, case notes, employment outcomes, and client services rendered.

The team also conducts interviews with staff to assess their knowledge of the program requirements.

The team will also interview selected clients and visit local employers of refugee clients to assess local agency-employer-client relations.

Also, Matching Grant Program guidelines include the requirement that national grantees must monitor their affiliates and report back to ORR as part of their reporting requirements.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

The grantee shall maintain financial and program records for three years following the end of the project period.

Financial Information

Account Identification

75-1503-0-1-609.

Obigations

(Cooperative Agreements) FY 16 $76,309,200; FY 17 est $68,200,000; and FY 18 est $55,000,000

Range and Average of Financial Assistance

In FY 2016, the grants ranged from $1,977,600 to $21,714,000 with an average award of $8,474,800.

Regulations, Guidelines, and Literature

Not Applicable.

Information Contacts

Regional or Local Office

None.

Headquarters Office

Anastasia Brown Mary E. Switzer Building, 330 C Street SW, Washington, District of Columbia 20201 Email: anastasia.brown@acf.hhs.gov Phone: (202) 401-4559 Fax: (202) 401-0981

Criteria for Selecting Proposals

Matching grant awards are made on the basis of the evaluation criteria in the notice of funding availability.



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